Job Summary
Responsible for various accounting procedures and agency duties within the fiscal department.
Key Tasks and Responsibilities
- Accurately code and enter invoices into accounting software
- Verify and match invoices to process payments
- Process and prepare A/P checks
- Mail out checks consistently to vendors
- Research account discrepancies by communicating with vendors, consultants and employees
- Assist with monthly and year-end close out procedures, including the preparation of 1099s
- Provides assistance to accounting personnel as needed
- Track, perform analysis of all recurring payments such as leases, service agreements, utilities, etc.
- Invoice review/approval of approximately 1000 invoices per month. Ensure that invoices/receipts meet program and accounting standards
- Communicate with individuals and families on invoices that need to be returned or resubmitted.
- Set up new vendors in EVERO and in SAGE (include vendor code in both systems)
- Send to direct pay vendors payment details
- Addressing payments issues identified by vendors including requests for direct deposit, change of address, void payments etc.
- Upload payment file each week into Sage
- Upload paid file each week in EVERO
- Run reports to ensure that all payments have been marked paid and address issues as they arise
- Track, address, and report uncashed checks monthly. Reach out to vendors when checks are not cashed within 90 days.
- Attend weekly update meeting with Accounts Payable Team
Education and Experience Requirements
Education
- Bachelor’s degree in accounting required
Experience:
- Three to five years’ experience as an accountant in a not-for-profit organization, two of which was spent working in general accounting field, as well as performing related administrative accounting functions.
- Experience with 1099s, sales tax exemption forms and bank reconciliations required
- Customer service orientation and negotiation skills
- Proven ability to calculate, post and manage accounting figures and financial records
Qualifications
- Comprehensive understanding of accounting principles, standards, and procedures. Experience in not-for-profit accounting. Strong organizational, problem solving and analytical skills; ability to manage priorities and workflow. Excellent working knowledge of Excel and proficiency in Sage Intacct accounting software. Solid understanding of GAAP
- Demonstrate a high level of professionalism and integrity in dealing with confidential issue; ability to work independently and execute sound reasoning and judgment. High degree of accuracy and attention to detail.
- Excellent oral, and written communication skills.
Salary Range
- $50,000 – $55,000
Work Environment and Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Please submit your Resume and cover letter for consideration to: careers@cfsny.org
